Location: Cambridge, MA
Cap-Exempt H-1B Position — No lottery required
**Classification:** Exempt **Job Family:** Operations **Reports to:** Vice President External Relations **Job Description Summary:** OVERALL RESPONSIBILITIES Responsible for the operational coordination and administration of the Board of Directors and its committees. Reporting directly to the Vice President, External Relations, this role executes board governance processes in alignment with direction from the Vice President and Board Chair. The position ensures the timely preparation of board materials, minutes, and governance documentation, including bylaws and committee charters. Serving as a liaison to the Board Chair and members, this individual ensures compliance with governance requirements and supports the integrity and effectiveness of board operations. In addition, this role provides operational support for donor engagement and stewardship activities, ensuring coordination, documentation, and continuity across key relationships. In this capacity, the position will report to the Senior Manager, Constituent Engagement & Experience. **CHARACTERISTIC DUTIES** ### **Board Meeting Administration** - Develop and manage detailed timelines for all Board and committee meetings. - Coordinate internal deadlines and send structured reminders to presenters and contributors. - Oversee compilation, review coordination, and timely dissemination of Board and committee materials. - Maintain distribution lists and secure access through the Board management platform (Diligent). - Verify quorum in accordance with By-laws prior to meetings. - Draft and refine Board and committee minutes. - Ensure minutes are reviewed by the Board Chair and formally circulated within established timelines. - In coordination with the Events staff, prepare materials and logistics for the Annual Meeting and Dinner, as well as quarterly board dinners, including travel arrangements. **Governance Documentation & Record Integrity** - Maintain working knowledge of the Institute’s By-laws, committee charte