Location: Tampa, FL
Cap-Exempt H-1B Position — No lottery required
Th**e** **Faculty Administrative Coordinator** supports the medical director, department head, vice-chair and/or multiple faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interprets and explains policies/procedures, collects, compiles and analyzes moderately complex to complex data. **Position Highlights:** - Calendar management and scheduling - Customer service and interpersonal communication **The Ideal Candidate:** - Provided executive administrative support to 3 or more individuals within a medical facility/office. - Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls). - Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings. - Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). **Responsibilities:** - Manages multiple complex faculty calendars while maintaining a non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules. - Frequently coordinate internal and external meetings with multiple attendees. - Distribute postal mail. - Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process). - Coordinate Facilities/IT Environmental Service/Move requests. - Generate ad hoc program reporting (i.e., Daily Census Report). - Recognizes and establishes priorities and uses resourcefulness in the completion of daily tasks and special projects. - Professionally offers constructive ideas and suggestions for improved operations. - Competent in MS Office suite of software to include capability to create professional-level documentation. - Perform Clinic Template Change Requests. - Record, transcribe and publish quality meeting minutes. - Perform Physician Time Survey. - Reconcile/T