Location: Oak Ridge, TN
Cap-Exempt H-1B Position — No lottery required
Requisition Id 16409 **Overview:** We are seeking a Division Administrative Assistant who will provide high-level healthcare administrative support to the Medical Director and the Health Services Division. This position requires a highly organized and experienced healthcare professional capable of managing sensitive information, coordinating division operations, and supporting clinical and administrative activities within a fast-paced healthcare environment. This position resides in the Health Servives Division, Environment, Safety, Health and Quality Directorate, at Oak Ridge National Laboratory (ORNL). As part of our team, you will… **Major Duties/Responsibilities:** - Under the direction of ORNL’s Medical Director, provide high-level administrative and operational support to the Medical Director and Health Services Division. - Manage professional staff medical credentials and privileging documents. - Manage the Medical Director’s calendar and day-to-day schedule, including prioritizing communications, coordinating meetings, and ensuring alignment with constantly competing priorities. - Coordinate and compile division-wide schedules into a consolidated weekly HSD Operations schedule. - Responsible for preparing correspondence meeting ORNL’s criteria. Assist division office administrative support staff regarding office procedures and preparation of correspondence and documents. - Oversight of Division domestic and foreign travel and timekeeping. - Coordinate scheduling and logistics for interviews, including candidate communication and interview panel coordination. - Schedule and facilitate on-site and off-site visitors, including coordinating meetings with the Medical Director and organizing division tours. - Manage schedules and logistics for post-doctoral graduate medical education rotations, student interns, and other trainees, including onboarding coordination and schedule oversight. - Under oversight and guidance of HSD’s compliance officer perform administra