Location: Gainesville, FL
Cap-Exempt H-1B Position — No lottery required
**JOB NO:** 539969 **WORK TYPE:** Staff Full-Time **LOCATION:** Main Campus (Gainesville, FL) **CATEGORIES:** Academic Advising/Support, Office/Administrative/Fiscal Support, Veteran's Preference Eligible **DEPARTMENT:** 16920000 - LS-SOCIOLOGY CRIMINOLOGY&LAW **CLASSIFICATION TITLE:** Academic Assistant I **CLASSIFICATION MINIMUM REQUIREMENTS** High school diploma or equivalent and two years of relevant experience. **JOB DESCRIPTION:** Academic Program Support - Support Graduate and Undergraduate Coordinators with enrollment, registration, degree certification, and other program-related processes. - Compile and maintain graduate student annual activity reports for committee review. - Complete all Graduate School and departmental processes for graduate students, including preliminary and final degree certification. - Manage permission forms for internships, individual work, and undergraduate research. - Review graduate admissions applications; monitor receipt of required materials; and communicate with applicants about missing items and decisions. - Forward application files to admissions committees and coordinate with the Registrar and Admissions Offices. - Notify instructors of grading procedures, textbook adoptions, and academic deadlines. - Ensure timely submission of grades and process electronic grade changes. Office Administration - Serve as front-line contact for the office: greet visitors, students, and faculty; answer phones; and route inquiries by email, mail, or in person. - Advise new students, graduate assistants, and visitors on departmental policies, college/university procedures, and academic processes. - Manage office supply inventory and initiate purchases as needed. - Assist with department events and receptions, including ordering plaques and coordinating logistics. - Maintain the department website and social media accounts. - Manage room calendars for departmental spaces. Course Scheduling - Prepare, update, and finalize the department’s cours