Location: Davis, CA
Cap-Exempt H-1B Position — No lottery required
**Job Summary** This position will be responsible for providing executive support to department leadership, both to the Director and the Associate Director. Maintain the center's master calendar (standing meetings, seminars, deadlines, events, reporting cycles). Add all speakers to the center leadership calendars. Proactively manage calendars for the Director and Associate Director, including prioritization, scheduling strategy, and resolving conflicts. Coordinate leadership meetings end-to-end: agendas, pre-reads, Zoom/room logistics, attendee coordination, notes, and action-item follow-up. Draft, proofread, and route correspondence and routine communications on behalf of leadership. Maintain highly organized digital records for leadership (templates, key decisions, correspondence, reports, and meeting archives). Serve as a professional front door for the Center: triage inquiries, route requests, and ensure timely responses. This position will also be responsible for center operations and coordination. A core responsibility for this position will be finance, purchasing, travel, and reimbursement, among other administrative responsibilities. **Apply By Date** **: 5/31/2026 by 11:59pm** **Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position** - Demonstrated experience providing administrative, operational, communications, or executive support in a professional office, academic, healthcare, research, or data science environment. - Experience coordinating complex calendars, meetings, travel arrangements, reimbursements, and event logistics while managing multiple competing priorities. - Experience common office software and collaboration tools including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), virtual meeting platforms, and basic website or social media content management. - Experience coordinating website updates, social media content calendars, analytics