Location: Oak Ridge, TN
Cap-Exempt H-1B Position — No lottery required
Requisition Id 16479 **Overview:** The Data and Communication Services (D&CS) Group in the Fabrication, Instrumentation, and Inspection Division, Facilities and Operations Directorate at Oak Ridge National Laboratory (ORNL) is seeking an Administrative Associate. The Data and Communication Services Group and its many technical needs include Computing, Audio Visual, Network, Control Systems, Calibrations, and Maintenance. The selected individual will become part of a team-oriented group that possesses diverse skills, exceptional teamwork and customer service. **Major Duties/Responsibilities:** Under limited supervision, this position is responsible for effective management and operation of the Data and Communication Services office and for performing a wide variety of administrative functions including: - Prepare, create, route, and process work orders (electronic and hard copy) by utilizing our asset tracking software, Facility Service Center (FSC). - Acts as the overtime coordinator for the D&CS group processing overtime request, generating reports, managing discrepancies, and tracking the D&C overtime budget. - Manage schedules for the Group Leader and supervisors using Outlook Calendar and other administrative systems. - Track, coordinate, and follow actions/responses for the Group Leader to ensure timely completion. - Coordinate travel of the D&CS group for domestic and foreign trips, including arrangements for transportation, lodging, and itineraries. - Maintain office atmosphere in a professional and congenial manner and receive and assist visitors. Establish and maintain effective working relationships with internal and external contacts (research staff, contractors, universities, vendors, suppliers, etc.) - Make administrative decisions and judgments within realm of responsibility and authority, using tact and discretion - Establish priorities and resolve conflicts in scheduling appointments and meetings - Interact with D&CS personnel and other support organization