Location: Princeton, NJ
Cap-Exempt H-1B Position — No lottery required
Overview: The department of Geosciences seeks a purchasing and administrative assistant to provide full administrative support to eight to ten faculty members and their research groups. This individual will be responsible for duties such (1) managing the purchasing process for lab supplies and equipment; (2) planning and organizing domestic and international travel and processing expense reports; (3) shipment of inbound and outbound equipment and scientific samples; and (4) general administrative support. A cover letter is required. The position reports to the Business Manager and collaborates with other administrative staff in the department. Responsibilities: Purchasing - Procure equipment, supplies, and services required to meet the specialized research needs using purchase orders and purchasing cards - Responsible for purchasing-related activities including requisition approvals within delegated threshold, processing of shopping carts, resolving match exceptions, and PO change requests. - Independently advise and coordinate with faculty and staff regarding purchasing policies and procedures - Onboard new suppliers, including international suppliers when necessary - Correspond with suppliers to request quotes, confirm availability, and arrange for delivery - Submit invoices for payment and resolve any issues - Monthly review and monitoring of open PO encumbrances, ensuring procurement obligations are accurate and that POs are closed out on a timely basis. Travel & Concur - Organize and arrange domestic and international travel for individual and groups, including international field work teams working in remote areas. - Support traveler safety by ensuring that they have complied with the travel registration policies and that they have access to resources for safe travel such as communication devices. - Manage and process travel and expense reporting via the Concur system - ensure reporting complies with university and government policies; enter expense details, r