Location: Los Alamos, NM
Cap-Exempt H-1B Position — No lottery required
**What You Will Do** The Accelerator Operations and Technology (AOT) Division Office is seeking a motivated, customer-focused individual to provide high-level administrative support (AA4) and to support AOT division-wide initiatives and administrative requirements. The successful candidate will report to the AOT Division Staff Operations Manager and will work directly with AOT-AE (Applied Electrodynamics) Group leadership to support their office needs. The successful candidate will be expected to work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively manage Group-wide programs and projects. **Specific Duties include:** - Calendar management, meeting scheduling and coordination, and meeting content preparation. - Serve as Designated Procurement Representative (DPR),and perform purchasing via Ariba and Pcard. - Provide group-wide support in the areas of domestic and foreign travel, and T&L management. - Work as part of an administrative team focusing on AOT's compliance with all LANL Records Management and Document Control policies and procedures as well as AOT Division policies - Serve as point of contact for dosimetry - Serve as Vehicle Custodian - Maintenance of organizational rosters and materials - Other administrative support functions as directed **What You Need** **Minimum Job Requirements:** - Proven competence in providing administrative support in a busy office environment, including interfacing with all levels of personnel. - Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. - Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. - Demonstrated ability to coordinate multiple calendars (both personal and conference room) with complex schedules