Location: Woods Hole, MA
Cap-Exempt H-1B Position — No lottery required
**Job Summary** Woods Hole Oceanographic Institution (WHOI) is seeking a Post-Award Research Administrator. This position offers flexibility with hybrid (partially remote) or fully on-campus work arrangements. It is a regular, full-time, exempt role and is eligible for a comprehensive benefits package. Reporting to the Post Award Manager, this role supports a portfolio of Principal Investigators (PIs) conducting scientific research. The successful candidate will develop and maintain strong working relationships with the Grants and Contracts Services (GCS) Office while providing comprehensive support in research administration, regulatory compliance, and financial management across all aspects of post-award activity within a fast-paced, dynamic environment. This position requires strong organizational, problem-solving, and interpersonal skills, demonstrated through close collaboration with federally funded scientists and engineers in an academic research setting. The selected candidate will be responsible for managing and evaluating federal grants and contracts—including those from DoD, DoE, NSF, ONR, NASA, and NOAA/CINAR—for compliance with FAR, DFARS, and related regulations. In addition, they will oversee non-federal funding sources, including foundations and industry sponsors. The individual will serve as a subject matter expert on federal and non-federal awards and will be expected to stay current with evolving regulations and compliance requirements. The internal title will be Administrative Associate I or Administrative Associate II. **Job Description** **Essential Functions** - Manages & monitors post award activities for a portfolio of PIs, including prior approvals, review of award modification requests, contract funding shifts, personnel cost changes, no-cost extensions, progress reports, monitoring and reporting to internal stakeholders and sponsors, and closeouts. - Transition funded grants and contracts from pre- to post-award in an organized and collab