Location: Pasadena, CA
Cap-Exempt H-1B Position — No lottery required
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. #### **Job Summary** The Division of Chemistry and Chemical Engineering (CCE) seeks a motivated and adaptable individual to join the administrative team as an Administrative Assistant. CCE faculty are among the most distinguished and innovative in the world, leading research into new areas of science and technology. Reporting to the Division Operations Officer, the successful candidate will provide tailored administrative support to multiple research groups and professors while working within a dynamic team of administrative staff. This individual will interact with various departments and programs on campus and leverage AI tools to enhance administrative efficiency. This role offers an exciting opportunity for an individual eager to provide high-level administrative support while leveraging cutting-edge AI tools in a prestigious academic environment. #### **Essential Job Duties** ### **Administrative Support and Coordination:** - Provide administrative assistance to professors and research groups, requiring a thorough knowledge of Division processes and Institute policies. - Tailor support to individual faculty needs, including managing calendars and scheduling meetings, appointments, and interviews. - Answer and compose correspondence on behalf of professors, maintaining a professional and proactive communication style. ### **Document Preparation and Editing:** - Draft, type, edit, and proof correspondence, manuscripts, journal articles, patents, grant proposals, reports, and other documents as needed. - Prepare and edit PowerPoint presentations, developing presentation materials from original content. ### **Grant and Budget Management:**