Location: Pasadena, CA
Cap-Exempt H-1B Position — No lottery required
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. #### **Job Summary** The Executive Assistant provides administrative and operational support to the Director of Undergraduate Admissions and the Office of Undergraduate Admissions. The successful candidate will be detail-oriented, possess initiative, sound judgement, strong problem-solving skills, ability to manage the day-to-day activities of the office using a considerable degree of independence and discretion, adaptability, a willingness to work as part of a team, and the ability to quickly gain knowledge of department, division, and campus-wide operations. #### **Essential Job Duties** - Provide daily administrative support to the Director of Undergraduate Admissions and act as a liaison between the Director and other offices across campus. - Maintain the Director’s calendar, keeping current with various appointments and meetings, reserving conference rooms, and making other necessary arrangements including organizing materials, sending out meeting notices, and coordinating catering details. - Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Director is involved. Serve as the recorder and minute taker for the Staff Meetings and Senior Team Meetings. - Manage the Undergraduate Admissions annual budget, providing monthly updates and ensuring that numbers are accurate. - Assist with various special events, activities, assignments, and projects as assigned including admitted student yield programs and prospective student recruitment events. - Maintain confidentiality in all matters related to the Director including organizational plans, salary and benefits, and personnel mat