Location: Baltimore, MD
Cap-Exempt H-1B Position — No lottery required
The Johns Hopkins University School of Medicine is seeking an ***Administrative Specialist, OVDE*** to support the Office of the Vice Dean for Education. The Office of the Vice Dean for Education (OVDE) oversees all of the educational programs within the School of Medicine (SOM). This includes, but is not limited to, over 4,000 students and learners enrolled in SOM degree seeking programs (i.e.: MD, PhD, master's and dual-degree MD-PhD); graduate medical education (i.e.: residents and clinical fellows); postdoctoral research fellows; online programs; continuing medical education and others. OVDE has approximately 17 associate and assistant deans, 18 directors and 100 staff who all work to support the various students and learners. This position will report to the Vice Dean for Education. They will also provide administrative support for the OVDE Administrator. The position will be required to work closely with all the dean and director positions in OVDE. The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. **Specific Duties & Responsibilities** - Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. - Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. - Staff management and team meetings, and follow-up on action items. - Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and follo