Location: Princeton, NJ
Cap-Exempt H-1B Position — No lottery required
Overview: The Department of Molecular Biology is seeking a full-time Grants Administrative Assistant to support a team of eight grants administrators. The individual in this position will play an important role in performing supportive tasks for sponsored research administration. This is a fully remote position. Responsibilities: Support the grants team in post-award management of funding including: - Entering cost transfer and labor accounting information provided by grant managers into University financial systems. - Preparing invoices and backup documentation for sponsor billing. - Extracting monthly financial reports on faculty grants and filing/forwarding those as appropriate; reviewing reports for significant under or overspending and notifying grants managers. Performing searches for unallowable costs on faculty grants and providing those to grants managers. - Assisting with award closeout process Support the grants team in pre-award activities including: - Handling Department Limited Submissions - Act as a backup for Grants Managers in times of heavy workload for smaller grants/fellowships, assisting the GMs with ERA proposals (budgets, compliance, other data entry) - Training Grant Data Collection and Entry-xTrain Updates Other day-day responsibilities will include: - Assisting the team with grant records retention and management tasks in our OnBase system. - Maintaining departmental funding opportunities in the Princeton Research Funding Gateway - Preparing the monthly accounts list - Attending training classes and meetings to keep up-to-date on the financial systems and programs, including University compliance requirements used in performing job duties - Other duties as needed Qualifications: A bachelor’s degree in business, finance, accounting, biological sciences, or a related field or several years of progressively responsible, relevant professional experience in lieu of a degree is required. Prior biomedical or biology grants–related experience in a