Location: Oak Ridge, TN
Cap-Exempt H-1B Position — No lottery required
Requisition Id 16154 **Overview:** Oak Ridge National Laboratory is currently accepting applications for the position of **Group Administrative Assistant**, providing administrative support to science and operations organizations. This is an Evergreen position. We are continually reviewing applications to fill potential openings as they arise. Apply today to be part of our dynamic environment. **Responsibilities include:** - Information and Communication Management: Efficiently manage information flow and communications, ensuring alignment with the Division Administrative Assistant and other administrative staff. - Professional Office Ambiance: Maintain a professional and welcoming office atmosphere, greeting visitors courteously in person or via phone. - Calendar Management: Schedule and manage complex calendars, prioritizing appointments, meetings, and conferences. - Visit Coordination: Organize visits, including travel arrangements, site access, and agenda management in compliance with ORNL guidelines. - Recruitment and Onboarding Support: Coordinate interview schedules, site access, and onboarding activities. - Travel and Expense Management: Arrange domestic and international travel, including reservations, conference registrations, and expense settlement, following ORNL policies. - Technical Documentation: Format and prepare technical documents, correspondence, and reports with accuracy and professionalism. Conduct grammatical checks, proofread materials, and ensure compliance with organizational standards, requiring exceptional attention to detail. - Process Coordination: Oversee key division processes, such as telecommunications coordination, the dosimeter quarterly exchange, and sections organizational charts. - Event Planning: Plan and coordinate on-site and off-site meetings, workshops, conferences, and events. - Compliance and Procedures: Ensure adherence to office procedures and organizational guidelines. - Acquisitions and Subcontracts: Manage requisiti