Administrative Assistant III - Quality & Patient Safety initiative at University of Florida

Location: Gainesville, FL

Cap-Exempt H-1B Position — No lottery required

**JOB NO:** 539381 **WORK TYPE:** Staff Full-Time **LOCATION:** Main Campus (Gainesville, FL) **CATEGORIES:** Health Care Administration/Support **DEPARTMENT:** 29013100 - MD-QUALITY & PATIENT SAFETY **CLASSIFICATION TITLE:** Administrative Assistant III **JOB DESCRIPTION:** The **Administrative Assistant III** is responsible for providing comprehensive clerical and administrative support to the Quality and Patient Safety initiative (QPSi) within the College of Medicine. The incumbent in this position plays a vital role in supporting the Administrative Specialist (AS) III, program leads, and QPSi team by executing a diverse range of clerical and administrative duties with professionalism, discretion, and independent judgment. **About This Role:** Administrative Support - Provide administrative and calendar support to QPSi program leads. - Support the program leads of the Artificial Intelligence for Quality Improvement (AI/QI) program to schedule project meetings, attend meetings as needed/coordinated with program leads, often navigating complex and conflicting schedules. - Provide administrative support to the Executive Director of the QPSi and Director of Operations and Strategy, as needed, including back-up management of the Executive Director’s calendar. - Manage the calendars for shared spaces within the QPSi office suite. - Provide administrative support requiring knowledge of the university and governmental processes. - Assist in identifying areas for improvement and ensure alignment with organizational standards. Meeting and Project Support - Assist with setting up group meetings, which includes arranging tables, setting up computers, configuring Zoom, and handling other necessary preparations. - Coordinate catering and lunch orders for meetings. - Assist with documenting meeting notes in central filing location (e.g., SharePoint, OneNote, Smartsheet), adhering to and improving the organizational requirements of the electronic filing system. - Assist with mee