Location: Duluth, MN
Cap-Exempt H-1B Position — No lottery required
The Department of International Health at The Johns Hopkins School of Public Health is seeking an ***Administrative Specialist***. The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. **Specific Duties & Responsibilities** - Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. - Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. - Support staff management and team meetings and provide follow-up on action items. - Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. - Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff. - Assist with planning and conduct of events as needed. - Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc. - Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements. - Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information. - Responsible for answering questions, providing guidance, and disseminating information. - Interpret and communicate operating policies. - Proactively identify and assist with t