Location: New Haven, CT
Cap-Exempt H-1B Position — No lottery required
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! **Overview** The Senior Administrative Assistant 2 provides high-level, complex, and confidential administrative support within the Office of Student Affairs at the Yale School of Medicine. This role serves as the office lead for administrative support staff, overseeing work processes, schedules, and task delegation. Responsibilities include managing schedules, organizing meetings, coordinating travel, overseeing faculty appointments, and processing expenses. The Senior Administrative Assistant 2 acts as the primary point of contact for internal and external inquiries, consistently maintaining confidentiality and professionalism. This role requires strong organizational and communication skills, the ability to manage multiple priorities, and the ability to work independently and as part of a team. Specifically, the Senior Administrative Assistant 2: - Manages calendars and calls, assess the nature of issues, and escalates as appropriate. Responds to requests for information and provides assistance. - Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. Maintains confidentiality of student issues. - Oversees and coordinates projects, directs workflow, and performs on-going review of department work processes and systems. Identifies project needs, researches, gathers, and analyzes data and materials. - Monitors and prioritizes meeting requests and communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up. Schedules first year student appointments for introductory meet