Location: West Lafayette, IN
Cap-Exempt H-1B Position — No lottery required
Req Id: 41508 Job Title: Executive Assistant - Programs Operation City: West Lafayette ## **Job Summary** The College of Liberal Arts seeks a highly organized and proactive professional to provide administrative and operations support to the Associate Dean of Research, Innovation, and Graduate Education. **Responsibilities Include:** - Oversee day-to-day administrative operations tied to a multifaceted portfolio, enhancing the effectiveness of processes and communications across the unit. - Serve as a key liaison to internal and external partners. - Facilitate communication, plan events, draft and edit a variety of documents, and manage complex scheduling and calendars. - Track operational budgets, compile data and write reports. Coordinate projects that require independent research and collaboration with all levels of internal leadership and staff. **What We’re Looking For:** **Required:** **Education and Experience:** - Bachelor’s Degree in Communications, Social Sciences, Business Administration, Management, or related field. - One year of experience in administrative work. In lieu of degree, a combination of experience and education will be considered (High School Diploma/GED + 5 years of experience). **Skills Needed:** - Skilled in using discretion and judgement to make sound decisions, balancing facts, priorities, and possible outcomes. - Strong written and oral communication skills. - Proactive and resourceful; take ownership of projects to meet goals. - Strong ability to manage time, organize, and prioritize work to meet goals and deadlines. - Knowledge of data handling policies for confidential, financial, and student data. - Strong technical skills in Microsoft Office tools (Outlook, Word, PowerPoint, Forms, Excel), virtual communication tools (Teams, Zoom), and familiarity with the use of AI tools in day-to-day workflow (Microsoft Co-pilot, Google Gemini, Notebook LM). Advanced use of Excel for tracking, manipulating, and analyzing data. **What is Helpful