Location: New Haven, CT
Cap-Exempt H-1B Position — No lottery required
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! **Overview** The Senior Administrative and Chair’s Assistant supports the Chair and the Department of French and reports to the Operations Manager. The position serves as the primary point of contact for the department and provides comprehensive administrative and financial support to faculty, students, and staff. Working closely with the Chair, this role manages the full lifecycle of academic appointments, including tracking deadlines, gathering required documentation, coordinating faculty meetings, and ensuring all actions are completed in a timely manner. The position also monitors the Chair’s priorities and advises on next steps and applicable procedures. In addition, the role oversees financial transactions for faculty, students, and staff; coordinates a high volume of departmental events; and tracks student internal funding to ensure accurate administration and compliance with university policies. 1. Leads departmental event planning and execution, including budgeting, advertising, logistics, travel arrangements (domestic and international), lodging, catering, AV and space reservations. On rare occasions, evening and weekend hours are required related to department events. 2. Processes all financial transactions for faculty and students, including supplier setup, Pcard charges, invoices, expense reimbursements, supplier invoice requests, cash sales, and purchase orders. 3. Works with the Chair on faculty affairs processes for ladder, instructional, secondary, and visiting faculty, including searches, recruitment, appointments, promotions, reappointments, onboarding, and terminations ensuring all deadlines are met. Reviews re