Location: New York City, NY
Cap-Exempt H-1B Position — No lottery required
- Job Type: Officer of Administration - Regular/Temporary: Regular - Hours Per Week: 40 - Standard Work Schedule: Core business hours Monday-Friday, schedules vary - Salary Range: 65,300.00 -69,010.00 *The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.* Position Summary The FPO Ambulatory Facilities Administrative Assistant coordinates all the day-to-day administrative support for the Ambulatory Facilities Operations Office. In addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and timely. Responsibilities **Essential Duties** - Coordinate meetings, appointments, and conferences for Assistant Director and staff as needed. - Work closely with CU Departments, NYPH Facilities, and Environmental services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner. - Attend meetings and assist with the determination of project requirements. - Coordinate and lead walkthroughs with departments and vendors as needed. - Coordinate internal resources and third-party vendors for projects. - Coordinate the processing of purchase orders and project contracts. - Work closely with Purchasing and ARC team to verify that all project documents are processed accurately and in a timely manner. - Communicate relevant project information to requesting departments, vendors, and the NYPH facility team as needed. - Coordinate NYPH painting requests for all ColumbiaDoctors departments from inception to completion. - Maintain ongoing logs of all NYPH pain