Administrative Specialist III - Surgery Chair Office at University of Florida

Location: Gainesville, FL

Cap-Exempt H-1B Position — No lottery required

**JOB NO:** 539508 **WORK TYPE:** Staff Full-Time **LOCATION:** Main Campus (Gainesville, FL) **CATEGORIES:** Office/Administrative/Fiscal Support, Health Care Administration/Support **DEPARTMENT:** 29140102 - MD-SURGERY-CHAIRMAN **CLASSIFICATION TITLE:** Administrative Specialist III - Surgery Chair Office **CLASSIFICATION MINIMUM REQUIREMENTS:** Bachelor's degree and five years of relevant experience; or an equivalent combination of education and experience. **JOB DESCRIPTION:** **Support the Chair for the Department of Surgery** - Develops and maintains an understanding of the requirements and priorities unique to the Chair’s role at the University, within UF Health Shands, and externally within the community, state, and nationally. - Maintains the Chair’s calendar with accuracy, including scheduling group and individual meetings. - Coordinates the Chair’s activities with those of other Chairs, Deans, Directors, Vice Presidents, and others across campus and external to the University of Florida. - Manages travel for the Chair, including completing required forms, submitting approvals, booking reservations, maintaining and saving receipts, and entering all items into UFGO and the surgery database. - Manages the flow of information in and out of the Chair’s office by reviewing, responding to, and/or disseminating all written and electronic communications as necessary to facilitate timely responses by the Chair. Independently responds to correspondence when appropriate, drafts communications requiring the Chair’s signature, and redirects phone calls to clinical areas as needed. - Drafts letters of support and recommendation for residents, medical students, fellows, and internal and external faculty for awards and promotions; coordinates submission deadlines. - Maintains faculty and divisional chief meetings, including establishing the agenda, preparing slides, creating calendar invites with Zoom links and/or room reservations, and maintaining meeting minutes as appr