Location: Indianapolis, IN
Cap-Exempt H-1B Position — No lottery required
# **Assistant-Administrative** ## **Job Description** **Overview** **Location:** Spring Mill Ophthalmology **Schedule:** Monday–Friday, 8:00 AM–4:30 PM *Hybrid opportunity available upon successful completion of training* ### **Position Summary** Spring Mill Ophthalmology is seeking a highly organized and self-motivated **Administrative Assistant** to support our clinical and front office teams. This role is responsible for managing prior authorizations, coordinating incoming and outgoing referrals, and serving as registration backup as needed. The ideal candidate thrives in a fast-paced healthcare environment, anticipates clinic needs, and excels at creating efficient systems and workflows. Candidates with 3-5 years of experience are highly preferred. ### **Key Responsibilities** - Obtain, track, and organize all prior authorizations to ensure they are accurate and up to date - Coordinate incoming and outgoing patient referrals with clinical teams and external providers - Serve as backup support for patient registration and front office operations - Develop and maintain efficient systems for managing prior authorizations and referrals - Work closely with the front office team to ensure seamless coverage and patient flow - Collaborate with clinical staff to coordinate referrals and meet patient care needs - Provide basic administrative and technical support to leaders and teams, including: - Managing schedules and calendars - Coordinating meetings and travel arrangements as needed - Processing invoices and handling inquiries - Addressing basic administrative and technical issues with guidance ### **Success Expectations (12-Month Milestones)** Within 12 months, successful candidates will be able to: - Fully maintain prior authorizations independently - Streamline and manage referral workflows efficiently - Serve as a fully proficient backup for registration functions ### **Qualifications** - High School Diploma or GED required - 0–3+ years of relevant experience; pri