Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences at Texas A&M University

Location: San Antonio, TX

Cap-Exempt H-1B Position — No lottery required

**Job Title** Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences **Agency** Texas A&M University - San Antonio **Department** Department of Computational, Engineering, and Mathematical Sciences **Proposed Minimum Salary** $17.50 hourly **Job Location** San Antonio, Texas **Job Type** Staff **Job Description** The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. **Salary:** $17.50 hourly **Responsibilities:** **Communication & Coordination:** - Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings. **Personnel & Hiring:** - Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. - Track and process approvals for new hires, reappointments, and terminations. **Office & Records Management:** - Maintain confidential personnel files, departmental records, and office assets. - Handle daily office duties and serve as a liaison between students, faculty, and administrators. **Financial & Logistical Support:** - Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. - Coordinate meetings, events, and special projects. *May require work beyond normal office hours and/or work on weekends. This position may supervise student workers.* This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other in