Location: New Haven, CT
Cap-Exempt H-1B Position — No lottery required
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! **Overview** The Senior Administrative Assistant for the Philosophy Department, reporting to the Operations Manager, provides comprehensive administrative support and serves as the primary resource on policies, procedures, programs, and oice operations for faculty, students, and staff, ensuring efficient workflow and the smooth day-to-day functioning of the department. Responsibilities include independently preparing and processing financial transactions, such as p-card expenses, reimbursements, including out-of-pocket and visitor expenses, supplier setup, and purchase order requests for sponsored and non-sponsored funding. Preparing and processing Professional Services and Consulting Agreements (PSCA), applying established policies and procedures with minimal supervision, and conducting research as needed to ensure accuracy and completeness. The position coordinates departmental events, including seminars, colloquia, and workshops. Duties encompass calendar management, scheduling, logistics coordination, venue research and pricing, advertising, domestic and international travel arrangements, lodging, catering, and technical support while remaining aware of budgetary constraints. Additional responsibilities include processing and tracking vendor invoices, generating weekly reports to monitor the status of expenses and payments, and following up on outstanding items. Support the student employment processes, including job creation, hiring, and supervision as needed. Maintain office operations by ensuring office equipment is serviced, coordinating regular meetings with faculty to support timely workflows, maintaining accurate depart