Location: West Lafayette, IN
Cap-Exempt H-1B Position — No lottery required
Req Id: 41630 Job Title: Administrative Operations Coordinator City: West Lafayette ## **Job Summary** The Administrative Operations Coordinator will coordinate the administrative operations of the International Scholar Services office . In this role, you will work closely with internal teams within International Scholar Services to identify opportunities to advance the mission(s) of the teams; optimize services supporting international faculty, staff, postdocs and scholars, and their department; and maximize team efficiency in executing our responsibilities. You will be responsible for clerical duties relating to filing, shipping, and tracking documentation; data entry; billing; communications; and scheduling. In addition, you may serve as an Alternate Responsible Officer, under supervision, to assist with processing of requests and/or updates in SEVIS. ## **What You'll Be Doing:** - Database work (50% of time): - Generating database report(s) as needed for monthly reporting of ISS Services and Fees - Data entering invoices into our database(s) to track the services our office performs for the campus - Monthly auditing of database records relating to invoices and services, to identify omissions or errors - Correction or updating of database records and data entry - Reviewing incoming information, documents, and e-questionnaires within our database, and following up as needed with scholar, departments to clarify the information provided or obtain additional information - Processing or escalating pending tasks or other actions within the database - Disseminating government forms electronically, using database tools - Office Support (30% of time) - Processing and directing all incoming mail and documents; and organizing scheduled document pickups by customers from our office - Supporting the office’s regulatory file responsibilities, under supervision, and maintaining electronic and paper files - Tracking and filing checks from Accounts Payable, required for outgoing