Location: Upton, NY
Cap-Exempt H-1B Position — No lottery required
**Organizational Overview** Brookhaven National Laboratory’s Guest Services Division plays a vital role in enabling the Laboratory’s world-class scientific mission by providing comprehensive, high-quality services to its departments, divisions, guests, users, and visiting researchers. Through a strong commitment to operational excellence and customer-focused support, the Division delivers exceptional on-site experience across Food Services, Conference Services, On-site Housing, Mail Services/Mailroom, Transportation Services, Fleet Services, Motor Pool, and QOL/BERA/Recreation programs. By ensuring these essential functions are executed with professionalism, accuracy, and responsiveness, Guest Services help create a seamless environment in which research teams and visiting collaborators can perform at their best, contributing directly to the success of Brookhaven’s scientific enterprise. **Position Description** The Guest Services Division’s Housing Office is seeking a Senior Administrative Services Assistant to join their amazing team. This position reports to the Housing Services General Supervisor. The hours for this position are: - Sunday, Monday, Tuesday: 2:00 p.m. – 10:00 p.m. - Wednesday, Thursday: 10:00 a.m. – 6:00 p.m. **Essential Duties and Responsibilities:** Supporting the Housing Office, the Senior Administrative Services Assistant will: - Perform daily front desk operations, including opening and closing procedures - Review People Soft Financials, Workday, and other Housing Management Systems to verify guest information and department accounts - Balance daily and nightly audits - Perform record keeping, generate billing, and process payments - Create monthly billing schedules and Housing Agreements for long term visitors - Manage guest reservations and check in/out procedures - Correspond with all departments, including the Guest, User, Visitor (GUV) Center, Laboratory Protection, and Facilities and Operations - Use Housing database software and Micros